1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description
N/A

Recommendation
N/A


Minutes: None

2. SUPERINTENDENT'S REPORT

Description

N/A

Recommendation
N/A


Minutes: Video: TechActive Classrooms of Tomorrow - Lori White

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Conor Shea - Sarasota High School-Building 4 Renovation

Andy Harshman - Sarasota High School-Building 4 Renovation

Jeff Hradek - Sarasota High School-Building 4 Renovation

Beth Hartman - Sarasota High School-Building 4 Renovation

Matt McHugh - Sarasota Academy of the Arts

Elliott Himelfarb - Sarasota Rehabilitation Report

Anita Barnes - Sarasota High School Renovation

David Garofalo - Imagine Middle/High School North Port

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: None

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	-
Jane Goodwin	-
Frank Kovach	-
Carol Todd	-
Caroline Zucker	-

Motion Minutes: 

Jane Goodwin participated in the Board meeting via speaker telephone.

Voice vote taken.

Jane Goodwin - Aye      Frank Kovach - Aye
Shirley Brown- Aye       Caroline Zucker - Aye
Carol Todd - Aye

Motion passes 5:0.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the February 5, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board February 19, 2013 (Regular).pdf
Attachment: 02-19-13 add1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDateFeb19.pdf (Confidential Item)

AGREEMENTS/CONTRACTS

9. APPROVAL OF AFFILIATION AGREEMENT BETWEEN VETERINARY ASSOCIATES OF JACARANDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting Program and the Veterinary Associates of Jacaranda manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and the Veterinary Associates of Jacaranda has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Veterinary Associates of Jacaranda and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Aff Agmt - Vet Assoc of Jacaranda.pdf

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ANIMAL MEDICAL CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA.

Description

The School Board offers to enrolled students a Veterinary Assisting Program and Animal Medical Clinic manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and Animal Medical Clinic has agreed to make its facility available to School Board for such purposes.

Recommendation
That the affiliation agreement between Animal Medical Clinic and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Aff Agmt - Animal Med Clinic.pdf

11. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ALL PETS CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting Program and the All Pets Clinic manages a Veterinary/Animal Care Facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility and All Pets Clinic has agreed to make its facility available to school Board for such purposes.

Recommendation
That the Affiliation Agreement between All Pets Clinic and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Aff Agmt - All Pets Clinic.pdf

12. APPROVAL OF THE SUBLICENSE AGREEMENT BETWEEN THE BALTIMORE ORIOLES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA - BOOKER HIGH SCHOOL

Description

Facility usage agreement per terms of attached Sub-License Agreement.

Recommendation
That the Sublicense Agreement between The Baltimore Orioles and the School Board of Sarasota County, Florida - Booker High School be approved.

Attachment: Baltimore Orioles Sublicense Agreement BHS.pdf
Attachment: Baltimore Orioles Certificate of Insurance - BHS.pdf

13. APPROVAL OF THE SUBLICENSE AGREEMENT BETWEEN THE BALTIMORE ORIOLES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA - RIVERVIEW HIGH SCHOOL

Description
Facility use agreement per terms of attached Sub-License Agreement

Recommendation

That the Sublicense Agreement between the Baltimore Orioles and The School Board of Sarasota County, Florida - Riverview High School be approved.

Attachment: Baltimore Orioles Sublicense Agreement RHS.pdf
Attachment: Baltimore Orioles Certificate of Insurance - RHS.pdf

14. APPROVAL OF THE CHARTER BETWEEN SARASOTA ACADEMY OF THE ARTS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The charter application for Sarasota Academy of the Arts was approved by the School Board of Sarasota County at the October 16, 2012 meeting. Pursuant to Florida Statute 1002.33, representatives from Sarasota Academy of the Arts and school district staff have negotiated a charter to serve as the agreement between the organizations. Sarasota Academy of the Arts is scheduled to open in August 2013 as a grade K-8 school. The negotiated charter is now complete and ready for Board consideration and approval. 

Recommendation
That the charter between Sarasota Academy of the Arts and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Sarasota Academy of the Arts Charter with Appendices.pdf

FIELD TRIPS

15. APPROVAL OF THE VENICE HIGH VARSITY FOOTBALL TEAM FIELD TRIP TO PLANO, TEXAS ON SEPTEMBER 26, 2013 THROUGH SEPTEMBER 28, 2013

Description

Students will participate in a football game against Plano East High School.  Student will also be given the opportunity to visit various colleges while on this trip.

Recommendation
That the Venice High School Varsity Football team field trip to Plano, Texas on September 26, 2013 through September 28, 2013 be approved.

EXPULSIONS

16. APPROVAL OF EXPULSION CASE NO. 13-217

Description

On January 23, 2013, the student listed in Expulsion Case No. 13-217, violated School Board Policy 5.32(11)(H), Threat to School Personnel, and School Board Policy 5.34(1)(D), Threat to School Personnel and Students.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-217, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-217.pdf (Confidential Item)

17. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 12-163

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 12-163, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 12-163.pdf (Confidential Item)

18. APPROVAL OF EXULSION CASE NO. 13-213

Description
The student listed in Expulsion Case No. 13-213, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On December 13, 2012, the student listed in Expulsion Case No. 13-213, violated School Board Policy 5.34(1)(D), Verbal Assaults on School Personnel.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 2, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-213, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-213.pdf (Confidential Item)

19. APPROVAL OF EXPULSION CASE NO. 13-130

Description
The student listed in Expulsion Case No. 13-130, is in violation of an  accepted Expulsion Settlement Agreement for alternative school placement.  On November 26, 2012, the student listed in Expulsion Case No. 13-130, violated School Board Policy 5.34(1)(E), Disruption to Campus, Fighting.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014. 

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-130, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-130.pdf (Confidential Item)

20. APPROVAL OF EXPULSION CASE NO. 13-233

Description

On January 29, 2013, the student listed in Expulsion Case No. 13-233, violated School Board Policy 5.32 Zero Tolerance (11)(1), Possession of a Firearm and School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 2, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b, Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-233, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-233.pdf (Confidential Item)

21. APPROVAL OF EXPULSION CASE NO. 13-234

Description
On January 29, 2013, the student listed in Expulsion Case No. 13-234, violated School Board Policy 5.32 Zero Tolerance (11)(1), Possession of a Firearm and School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 2, 2014.

Recommendation
That in accordance with provisions of Sections 106.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-234, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-234.pdf (Confidential Item)

22. APPROVAL OF EXPULSION CASE NO. 13-239

Description
On January 28, 2013, the student listed in Expulsion Case No. 13-239, violated School Board Policy 5.32 Zero tolerance (11)(E), Threat to School Board Employee and School Board Policy 5.34(1)(D), Threat to School Board Employee.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-239, to expel the student referenced therein, from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-239.pdf (Confidential Item)

23. APPROVAL OF EXPULSION CASE NO. 13-240

Description
On January 28, 2013, the student listed in Expulsion Case No. 13-240, violated School Board Policy 5.34(1)(D), Theft.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-240, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-240.pdf (Confidential Item)

24. APPROVAL OF EXPULSION CASE NO. 13-230

Description
On February 1, 2013, the student listed in Expulsion Case No. 13-230, violated School Board Policy 5.34(1)(D), Sexual Battery on Another Student.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-230, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-230.pdf (Confidential Item)

MATERIALS MANAGEMENT

25. APPROVAL TO AWARD BID #13-0108 FOR COMMERCIAL KITCHEN REFRIGERATION MAINTENANCE AND INSTALLATION SERVICES

Description
A bid to provide 'Commercial Kitchen Refrigeration Maintenance and Installation Services' was received on January 29, 2013.  The bid of ABM Building Services, LLC, met the advertised specifications and falls within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of ABM Building Services, LLC, to provide 'Commercial Kitchen Refrigeration Maintenance and Installation Services' in an amount not to exceed $350,000.00, be approved as presented.

Attachment: CommKitRefrig13-0108Rec.pdf

CONSTRUCTION

26. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall be to provide status reports for Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all School Board facilities district wide.  The scope includes field verification of compliance with record drawings and preparation of appropriate reports.  On 1/30/2013, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The estimated cost of these services for the three-year period is $75,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified engineering firms for Southwest Florida Water Management District (SWFWMD) Status Reports, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc2-19-2013_RankedFirms-SWFWMD.pdf

27. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Service' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $960,021.85 in gross contract dollars.

Included in these change orders are $177,733.35 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $167,531.56 result a net of $10,201.79 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-19-2013_CSD-COs.pdf

28. APPROVAL OF THE SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE CITY OF VENICE

Description
This Second Amendment changes the date by which the City of Venice must make a payment to the School Board to reflect a revised timeline due to design changes.  This Second Amendment has been approved by the School Board Attorney.

Recommendation
That the Second Amendment to the Interlocal Agreement with the City of Venice be approved as presented.

Attachment: BAIenc2-19-2013_2ndAmedInterlocalAgrmntCityOfVenice.pdf

29. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR CIVIL ENGINEERING SERVICES-MINOR PROJECTS FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall be to provide civil engineering services for minor projects, district-wide, as assigned.  These projects are defined as those with a construction cost of less than $250K and consultant fees of less that $25K.  On 2/4/2013, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The estimated cost of these services for the three-year period is $250,000.00.

Recommendation
That the ranking of certified and qualified engineering firms for Civil Engineering Services-Minor Projects, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the three (3) top-ranked firms. 

Attachment: BAIenc2-19-2013_RankedFirms-CivilEngSrvcs-MinorProject.pdf

FINANCE

30. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2012

Description
The Superintendent's Financial Statements for the month ending December 31, 2012 does not reflect any unexpected trends for the second quarter of the 2012-2013 fiscal year.  The General Fund has reversed the negative trend in unrestricted fund balance with the receipt of property tax revenue.  However, deficit spending will increase because of  the budgeted decrease in fund balance in the General fund due to continuing State cuts and decreases in local revenue.  With the implementation of Crosspointe software in August 2011 we are now more accurately reflecting our liabilities for payables.

Recommendation
That the Superintendent's Financial Statements for the month ending December 31, 2012 be approved by the Board as presented.      

Attachment: December 2012 Super's Report.pdf
Attachment: Dec 12-13final.pdf

TRANSPORTATION

31. APPROVAL OF PURCHASE OF REPLACEMENT VEHICLES FROM THE MOTOR VEHICLES FLORIDA STATE TERM CONTRACT NO. 071-000-13-1

Description

Approval of purchase of fourteen (14) vehicles with like vehicles to replace the trucks and vans in the fleet that have exceeded their useful lives and are in excess of nine (9) to ten (10) years old.  The new vehicles will be safer and more cost efficient.

Recommendation
That the purchase of vehicles be purchased from the State Term Contract No. 071-00013-1; Motor Vehicles, be approved as presented.

32. APPROVAL OF SUPPLEMENTAL PLANT SURVEY

Description

In 2011, the Florida Department of Education approved the district's 2011-16 School Plant Survey encompassing all of the large capital projects planned at that time. Florida Statute 1010.31(1)(a) mandates that supplemental surveys be submitted when a school district seeks to remodel existing buildings not included in the five-year survey. This survey amendment seeks DOE approval to convert existing spaces within building 4 at Sarasota High School into classrooms, corridors, administrative spaces, and other support rooms consistent with the current design proposal. The action complies with the recommendation of the June 2012 Charrette to keep the structure, to return and retain its exterior architectural features, to continue to use the building for its intended purpose, and to have the building serve prominently as the front door to the school. Upon approval by the Board, the submittal will be accomplished on-line through the state's EFIS network.

Recommendation
That the School Board approve submittal of the supplemental survey for Sarasota High School building 4.

Motions:
That the School Board approve submittal of the supplemental survey for Sarasota High School building 4.	-
Vote Results
Motion: Caroline Zucker
Second: Frank Kovach
Shirley Brown	-
Jane Goodwin	-
Frank Kovach	-
Carol Todd	-
Caroline Zucker	-

Motion Minutes: 

Jane Goodwin participated in the Board meeting via speaker telephone.

Voice vote taken.

Jane Goodwin - Aye     Frank Kovach - Aye
Shirley Brown - Aye     Caroline Zucker - Aye
Carol Todd - Aye

Motion passes 5:0.

33. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Carol Todd congratulated and welcomed the Sarasota Academy of the Arts and stated she felt this would be another example of the exemplary charter schools in our district.

34. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Vice Chair adjourned the regular Board meeting at 3:36 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on February 19, 2013 and approved at the regular Board meeting on March 5, 2013.

__________________         ____________________
Secretary                              Vice Chair
Lori White                             Shirley Brown